Job Post


Monday - Friday office assistant with catering responsibilities - London city 

Vacancy Reference: JSOA301
Vacancy Title:Monday - Friday office assistant with catering responsibilities - London city
The Company:
Our Client is an International Global Investment Company London city based, with offices internationally currently seeking a hands on office assistant with catering responsibilities - Monday - Friday.
Vacancy Description:

Scope and Responsibilities

The core duties of the role will include some physical work to include replenishing fridge  stock (along with an assistant) across 4 floors (for 160 persons) stocktaking duties, some reception duties, tea and coffee making , being on hands to deal with clients enquiries 

Based in London, the Office Assistant will include, but is not limited to have the following responsibilities:

·         Primary point of contact for building maintenance issues

·         Handling maintenance calls to vendors;

·         Support Front of House on an as needed basis.

·         Maintaining and ordering office supplies;

·         Managing office equipment maintenance - Filling toner in printers and copiers;

·         Maintaining storage and archiving;

·         Managing cleaners in order to maintain neat and clean office;

· Ordering, setting out and cleaning up of Monday Breakfast and Friday lunch and Friday  cakes;

Maintain the set lunch supplier list for Front of House and administer the invoicing process;

·         Periodic kitchen tidy-up and office housekeeping;

 Ordering twice weekly supermarket deliveries for 3 kitchens, putting away and generally keeping the stock areas tidy.

·       Assisting Corporate with other activities including invoice scanning etc.

About you:

Experience Required

·         Minimum three years’ experience as an Office Assistant, preferably within a professional firm;

·         Background in event planning to include, but not limited to, establishing and maintaining vendor relationships, knowledge of food and restaurant industry related to pricing;

·         Strong negotiation and relationship Management skills

·         Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and

·         Strong working knowledge of office applications, including Microsoft Word and Outlook; Adobe Photoshop and Publisher strongly preferred.

Personal Attributes

·         Excellent interpersonal, verbal and written communication skills;

·         Outstanding organisational skills with a strong attention-to-detail;

·         Self-starter with a proven ability to take initiative, ownership and possess a strong work ethic;

·         Possess willingness to help and outstanding customer service skills;

·         Team-oriented with strong integrity and professionalism; and

·         Must be able to handle highly confidential situations with professionalism and tact.

Salary & Benefits:
£21-24k per annum

You will need to have the right to work in the UK to be considered for this role, along with all the necessary supporting documents.

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